Project Management Technical Admin Support Services

This is not a solicitation for proposals or quotations. The Department of State, Bureau of Arms Control and Nonproliferation, Office of the Nonproliferation and Disarmament Fund (ACN/NDF), is conducting market research to identify qualified sources capable of providing professional technical administrative support services for ACN/NDF's Project Management support activities. The objective of the anticipated requirement is to optimize daily operations, streamline workflow management, and ensure the seamless execution of project milestones through dedicated technical administrative assistance. ACN/NDF is seeking information on contractors capable of providing full-service technical administrative support services tailored to Department of State, NDF’s core functional areas in support of project management, financial management, travel, acquisition and Grants management programs.

Anticipated Scope of Work:

The anticipated scope includes, but is not limited to, the following core functional areas:

• Travel Coordination & Expense Processing Support — domestic/international travel arrangements, expense report processing and reconciliation.

• Document & Information Management Support — drafting, proofreading, and formatting correspondence, memorandums, technical reports, and briefing materials; electronic filing and version control; inquiry routing.

• Data Entry & Program Tracking Support — maintaining program databases, tracking spreadsheets, and performance metrics; compiling data for periodic reports.

• Pre-Award Grants & Financial Assistance Support — preparing Notice of Funding Opportunities (NOFOs), coordinating grant intake, and supporting independent merit review panels.

• Post-Award Grants Administration Support — monitoring grantee compliance, processing progress reports, tracking Federal Financial Reports (FFRs), and compiling award closeout documentation.

Anticipated Personnel Qualifications:

Respondents should be prepared to demonstrate that...