Event Management System

Background
Innovate UK Business Connect brings together businesses, researchers, investors and partners to accelerate innovation across the UK. As part of UK Research and Innovation (UKRI), and a strategic delivery partner to Innovate UK, we connect organisations to funding opportunities, partnerships and expertise to help ideas move from concept to scale.
One of the key tools for making these connections is events. We deliver a diverse portfolio of in-person, virtual and hybrid events, ranging from webinars and workshops to large-scale conferences and exhibitions.
To support the effective planning, delivery and evaluation of these events, we are seeking proposals from suppliers who can provide a modern event management system that streamlines event operations, enhances the participant experience and supports data-driven decision-making.
Description of work
Innovate UK Business Connect is seeking tenders from providers who can supply a single event management system that supports the end-to-end event lifecycle, including event creation, registration management, attendee communications, speaker and exhibitor management, networking, reporting and post-event evaluation.
The system should integrate with existing business systems where required and provide a single source of truth for event delivery teams. This aligns with the organisation's wider objective of ensuring events are outcome-led, measurable and supported by efficient registration, communication and reporting processes.
The event management system should:
• Deliver an intuitive and user-friendly delegate journey from registration through to post-event follow-up
• Improve the event experience for speakers and exhibitors
• Reduce manual administration and improve operational efficiency
• Provide real-time visibility of registrations, attendance, engagement and event performance
• Support both virtual and in-person event delivery models
• Enable consistent data capture and reporting to demonstrate event impact...