Finance System Replacement

Poplar HARCA is seeking to procure a modern cloud-based (SaaS) finance system to replace its existing Accounts platform, aligning with its Cloud First strategy and wider digital transformation objectives.
Scope of Goods and Services
The procurement will include:
• Provision of a fully integrated finance system with core financial management, reporting, workflow, and automation capabilities.
• System integration with existing housing management software (MRI Enterprise Housing).
• Data services, including migration, archiving, and access to historic financial data (up to 6 years retention).
• Functionality to support data governance, quality, and consistency improvements.
• Inclusion of AI-enabled and emerging technology capabilities to enhance efficiency and insight.
• Implementation, support, and ongoing service model delivery.
Scale and Value Context
• Organisation manages 10,000+ homes and employs 300-350 staff, indicating an enterprise-level system requirement.
• Operates within a £2.5bn regeneration programme, requiring a robust and scalable financial platform.
• Procurement will assess indicative costs, investment levels, and resource requirements.
Delivery Model
• Solution must be delivered via a cloud-hosted SaaS model, supporting the transition from legacy on-premise systems.
• Suppliers will be expected to provide:
o A clear implementation approach and timeline
o Defined integration architecture
o Support and maintenance arrangements
o Demonstrations and evidence of sector experience