Fleet Management Solution - PIN Notice

BACKGROUND
Wrexham County Borough Council (WCBC) are looking to engage the market with the potential of procuring a Fleet Management application to support our Fleet Officers in the Environment and Technical Department to manage a range of Fleet related requirements as outlined below.
Wrexham County Borough Council currently operates with approximately 500 across multiple locations.
Fleet vehicle types include:
• Cars
• Vans
• HGVs / specialist vehicles
Current challenges include:
• Limited visibility of fleet performance
• Manual processes
• Compliance tracking (MOT, servicing, driver checks)
• Fuel and maintenance cost management
As well as high level of availability and scalability, WCBC’s preference is for a Cloud-based (SaaS) solution that requires browser-based access without a requirement for local installs.
SCOPE
The expectation for any potential supplier would be to provide:
• A cloud-based Fleet Management System
• System implementation and configuration
• Data migration (from existing systems)
• User training
• Ongoing support and maintenance
REQUIREMENTS
The following list is not exhaustive and should be used as a guide to the technical requirements WCBC would be looking for a successful fleet management solution:
• Fleet Management
o Automated maintenance scheduling and compliance tracking across a diverse fleet (MOT’s and Inspections) including ability to set service reminders.
o Defect reporting, ability for this to be real-time, and associated resolutions.
o Ability for the solution to be able to report or use data visualization/dashboards to display an overview of fleet compliance. This can include standard or custom reporting, KPI dashboards (e.g., utilisation, costs, compliance), Export capability (Excel, CSV, API), or Real-time data insights.
o Record tracking and documentation management including an outline of any storage limitations.
o Capturing, communicating and monitoring of Vehicle Off Road (VOR) statuses.
o Outline any ability to...