Provision of Planned Preventative Maintenance for the Chillers, AC Systems and Refrigeration

Contract Background
The contract is for single supplier for the provision of Chillers, Air Conditioning Systems and Refrigeration Maintenance Contract at The Pirbright Institute.
Scope of works
Work Package 1 – Chillers, Air Conditioning & Refrigeration Equipment
This works package is for a single supplier to service and or repair all refrigeration, air conditioning and associated systems at The Pirbright Institute.
Service visits should be arranged according to F gas regulations, site requirements and insurance inspections schedules.
The attached schedule (Schedule 5.C - Refrigeration Plant List) details the buildings, the details of the Chillers, Freezers and Air conditioning equipment and frequency of service visits required. A site plan showing the locations and relative sizes of these buildings is included in Schedule 5.D - Site Plan.
The contractor will be expected to advise on the condition of the equipment and provide details of any remedial works required following each service. Critical remedial works should be advised to Pirbright on the same day.
Quotations for non-critical remedial works should be provided to Pirbright within 1 week of a service visit.
The contractor should also allow for the supply of:
• 1 x vacuum pump
• 1 x recovery machine
• 1 x set of gauges
• 1 x refrigerant leak detector
These will be kept in our restricted areas and will only be used by the contractor. These can be taken out of containment and returned to contractor at the end of the contract. This is to prevent the unnecessary passage and time-consuming decontamination for contractor’s tools when work is being done on our contained systems.
Within the first 6 months of the contract the contractor will be expected to provide a critical spares list and an itemised quotation for all systems.
Service reports should be left on site or received by site on the day of the service and test certificates should be received by site within one week of the service visit.
In addition to...