Senedd Business Management System

The Welsh Parliament (Senedd Cymru) is undertaking preliminary market engagement to inform the potential future procurement of a fully bilingual (English and Welsh) business management system. The potential contract will consist of the supply, implementation and ongoing support & development of the system.
The Senedd’s current Business Management System (SBMS), delivered using Civica’s Modern.gov platform, underpins the day-to-day management of all Senedd Business and a wide range of corporate meetings. It provides a central repository for meeting-related information, including agendas, papers and outcomes, and acts as a long-term archive. The system is tightly integrated with the Senedd’s wider digital ecosystem, including the public website and Senedd TV, and acts as a core data source for multiple internal and public-facing services.
SBMS is a high-profile system that plays a key role in managing information and making it publicly and privately available. It is a system used by Members and their staff, Commission staff, Independent Advisors and independent office holders (Remuneration Board, Standards Commissioner) and the people of Wales. As a public-facing system that interacts with a number of other Senedd systems, this is deemed a business-critical system.
Our use of SBMS is more than simply Meeting Management, as our current technical solution is also used for Member Management, Issue Management, Management of Cross-Party Groups. Any future solution must as a minimum replicate current capabilities while enabling future enhancement.
The current system has been in place since 2011 and supports both corporate meetings and formal Senedd Committee meetings. It also holds historical meeting data dating back to 1999, which would need to be migrated to any replacement solution.
For certain data types, SBMS provides a primary data source for multiple other technical solutions via API connections. These include systems supporting functions such as broadcasting,...