Street Lighting Maintenance for Aylsham Town Council

Street Lighting Maintenance Contract
Tender Specification
1. Introduction
Aylsham Town Council invites tenders from suitably qualified and experienced contractors for the inspection, maintenance, repair and emergency response of the Council's street lighting stock.
The contract will commence on 1st October 2026 for a period of five (5) years, with the option to extend for an additional period of 12 months at the Council's discretion.
The Council currently owns and maintains approximately 434 street lighting assets, comprising predominantly decorative and residential street lighting columns.
2. Contract Objectives
The successful Contractor shall:
• Assist the Council to maintain the Council's lighting stock in a safe condition.
• Ensure compliance with all statutory requirements.
• Minimise outages and response times.
• Provide value for money.
• Maintain accurate asset records.
• Identify defects from inspections before they become safety hazards.
• Provide professional advice on replacement and lifecycle planning.
3. Scope of Services
The contract shall include, but not be limited to:
• Annual visual inspection and clean of every lighting asset and subsequent report of defects.
• Electrical inspection and testing (EICR) of approximately 20% of the lighting stock each year, ensuring that every lighting asset receives one Electrical Installation Condition Report during the five-year contract.
• Callout service to reports of faulty or damaged lights
4. Annual Visual Inspection and Clean
Each year the Contractor shall undertake a visual inspection and clean of all 434 street lighting assets. The Council should be notified of when this inspection is taking place.
The inspection shall include, but not limited to:
• Structural condition
• Column stability
• Corrosion
• Lantern condition
• Brackets
• Doors
• Locks
• Photocell operation
• Lamp operation
• Electrical safety (visual)
• Underground cable entry (where visible)
• Signs of...