Opportunity Overview
The objective of this tender is to procure brand-new digitisation equipment and accompanying
software (with licence) to support the high-quality, digital capture of a wide range of archival and
heritage materials of varying size, thickness and weight in this Financial Year.
We require a large format floor mounted image scanner (up to A0 size) with a mobile scanning bed.
Among other features, it must be capable of manual access, integrated quality control, resolution
up to 600PPI optical (however higher levels can be offered) and integrated software with OCR ability.
The equipment required includes:
• Overhead planetary scanner for fragile, rare, or bound documents like books and maps with a stand mounted camera system to capture images without any contact with the document.
• The ability for the scanner to scan oversized documents, such as folios, plans, surveys, maps, atlases, books, illustrations, paintings, sketches and charts.
• It should have the flexibility to allow for scanning of historic books that are unable to be fully opened due to their spine integrity and delicate condition.
System Depth of Field - should be capable of scanning thick books and folded materials.
Cradle/Stage/Platform requirements:
• Adjustable bed frame or camera position with manual or automated control
• Book cradle table for originals up to 645 mm x 860 mm (>A0) and self-aligning and height-adjustable (motorised) able to accommodate books up to 50 cm thick and weighing up to 50Kgs
• Image Quality - Resolution from 300 PPI - 600PPI. Scans need to have even and uniform illumination - even at the image corners and edges. The Scanner requires controlled lighting within book curves to prevent loss of image details.
• Conservation lighting - Modern, LED lighting concept (UV / IR and ozone free). Glare and flicker-free lighting during capturing (no flash effects). Colour temperature from 5,500 to 6,500 Kelvin. Adjustable light intensity from 1,000 to 3,500 lux.
Scanning Outputs...
software (with licence) to support the high-quality, digital capture of a wide range of archival and
heritage materials of varying size, thickness and weight in this Financial Year.
We require a large format floor mounted image scanner (up to A0 size) with a mobile scanning bed.
Among other features, it must be capable of manual access, integrated quality control, resolution
up to 600PPI optical (however higher levels can be offered) and integrated software with OCR ability.
The equipment required includes:
• Overhead planetary scanner for fragile, rare, or bound documents like books and maps with a stand mounted camera system to capture images without any contact with the document.
• The ability for the scanner to scan oversized documents, such as folios, plans, surveys, maps, atlases, books, illustrations, paintings, sketches and charts.
• It should have the flexibility to allow for scanning of historic books that are unable to be fully opened due to their spine integrity and delicate condition.
System Depth of Field - should be capable of scanning thick books and folded materials.
Cradle/Stage/Platform requirements:
• Adjustable bed frame or camera position with manual or automated control
• Book cradle table for originals up to 645 mm x 860 mm (>A0) and self-aligning and height-adjustable (motorised) able to accommodate books up to 50 cm thick and weighing up to 50Kgs
• Image Quality - Resolution from 300 PPI - 600PPI. Scans need to have even and uniform illumination - even at the image corners and edges. The Scanner requires controlled lighting within book curves to prevent loss of image details.
• Conservation lighting - Modern, LED lighting concept (UV / IR and ozone free). Glare and flicker-free lighting during capturing (no flash effects). Colour temperature from 5,500 to 6,500 Kelvin. Adjustable light intensity from 1,000 to 3,500 lux.
Scanning Outputs...
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Start FreeSolicitation Details
| Issuing agency | UK Hydrographic Office |
|---|---|
| Country | United Kingdom |
| Category | Maintenance & Repair |
| Estimated value | $101,600 |
| Published | June 08, 2026 |
| Procurement stage | Request for Proposal (RFP) |
| Response due | Not specified / rolling |
| Status | Open — accepting responses |
| Official source | View original notice |
| Last verified | August 09, 2026 |
Contains public sector information licensed under the Open Government Licence v3.0. Source: UK Government (Find a Tender).
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