Digitizing Human Resources Personnel Records through Metadata Indexing, Scanning and Digital Storage

Specific Procurement Notice

Request for Bids

Non-Consulting Services

(One-Envelope Bidding Process)

Employer: Ministry of Finance and Development Planning

Project: Public Sector Foundations for Service Delivery Project

Contract title: Non-Consulting Service for Digitizing Human Resources Personnel Records through Metadata Indexing, Scanning and Digital Storage

Country: Lesotho

Loan No.: 07492-LS

RFB No: LS-MOFDP-533658-GO-RFB

Issued on: June 19, 2026

• The Kingdom of Lesotho has received financing from the World Bank toward the cost of the Lesotho Public Sector Foundations for Service Delivery Project and intends to apply part of the proceeds toward payments under the contract for Non-Consulting Service for Digitizing Human Resources Personnel Records through Metadata Indexing, Scanning and Dital Storage.
• The Ministry of Finance and Development Planning now invites sealed Bids from eligible Bidders for the following non-consulting services:

Deliverable

Quantity

Delivery Date

Inception report outlining the approach, methodology and implementation schedule

1

2 weeks after commencement of the assignment

Digitized records - Cohort 1

Maximum 40 pages of A4 size per officer for 2,030 officers to be digitized

Week 10

Digitized records - Cohort 2

Maximum 40 pages of A4 size per officer for 3,577 officers to be digitized

Week 20

Digitized records – Cohort 3;

Maximum 40 pages of A4 size per officer for 8,747 officers to be digitized

Week 38

Documentation manual on digitizing paper-based records;

1

Weeks 40

Final Report and Completion Certificate

1

Week 42

3. Bidding will be conducted through national competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers”, Fifth Edition September 2023 (“Procurement Regulations”) and is open to all eligible Bidders as defined in the Procurement Regulations.

4. Interested eligible Bidders may obtain further information from Public...