Lodging Services for Training Event in June 2026 in Tallinn, Estonia

The U.S. Embassy in Tallinn requires lodging services in Tallinn, Estonia, for the purposes of accommodating attendees for a training program. Room requirement is expected to be between June 5-13, 2026, for 29 rooms total.

Contractor shall provide a minimum of 2 and a maximum of 29 hotel rooms in Tallinn, Estonia. Rooms shall be standard or superior rooms with single occupancy for up to thirty-one (29) personnel for five (5) to eight (8) consecutive nights for the above-mentioned dates.

Hotel and Lodging Requirements:

Accommodation in a 4-star or higher category hotel.
No cancellation fee for cancellations made up to 24 hours before booking.
Late check in/check out times to accommodate international travelers from the U.S. and other countries.
Complimentary breakfast included in the room rates.
All hotel facilities must be clean and in excellent working order.
Free wireless internet access must be provided.
The size of the hotel room must be at least 20 m².
The room type must be Superior or higher
The room must include a King or Queen size bed
Complimentary access to well-equipped gym facilities must be provided
An overcoat closet must be available in the hotel room.
The hotel must be accessible by bus (40 passengers).
The hotel should be centrally located and easily accessible to business areas and places to eat.
The hotel should be located within 7 kilometers of the Tallinn Airport.
Hotel/Offeror operates an established business with a permanent address and telephone listing in Estonia[HT1] [KL2]
Three hours’ response time shall be guaranteed in communication with the Embassy point of contact for any reservation changes and other inquiries
Local contact person from the hotel shall be available to Embassy point of contact either on call or via email during workdays 9.00 – 17.00 within 3-hour response time.

The hotel will be required to directly bill the U.S. Embassy Tallinn.