RFQ - US Embassy Preventative Maintenance Services on Chillers Systems in Pretoria, South Africa

The Embassy of the United States of America, Pretoria, South Africa, is requesting quotes for preventative maintenance services for the HVAC / Chillers at the Annex as per the attached SOW. Please note that there will be a site visit details as follows:

Site Meeting:

Address: 100 Totius Street, Groenkloof, Pretoria.
Date: 19 August 2026
Time: 11:00am

Please complete the VAR document and forward to thompsonm1@state.gov and kriekjx@state.gov. by the latest COB 14 August 2026 so that we can arrange access for the site visit.

Please take note of the following:

Contract service providers are prohibited from carrying firearms while on U.S. government property (U.S. Embassy, Embassy Annex facility, warehouse, or diplomatic residence).
Firearms are prohibited from entering the U.S. Embassy, Annex, and warehouse compounds under any circumstance – either on a contract vendor’s person or secured inside their vehicle.
In the case of U.S. diplomatic residences, contract service providers may store their privately owned and licensed firearm in their vehicle while it is parked at or within the walls of a U.S. diplomatic residence/residential compound provided the firearm is secured in accordance with the South African Firearms Control Act (ie: locked in a permanently affixed safe within the vehicle).

Quotations:

Quotes to be based on 12 x month period (1 x Year)

Quote reference is: PR16187994

Quotations must be submitted by no later than close of business 26 August 2026

Submissions must be made prior to this date and time and must be sent electronically to: Pretoria_Contracting_Office-dl@state.gov

Firm fixed pricing is to be quoted.

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.

No alterations or pricing changes will be accepted after the Quotation deadline.

Please quote in South African Rand (ZAR)

The U.S. Governments intend to award a contract to the responsible company...