Worthing Allotment Management

Worthing Borough Council (WBC) is looking to form a concession agreement for the provision of site management for our Worthing allotment sites. Site management will be required across multiple allotment sites in the Worthing Borough area, including but not limited to:
Chesswood Farm Allotments
Dominion Road Allotments
George V Allotments
Haynes Road Allotments
Hillbarn Lane Allotments
St Andrew's Road Allotments
West Tarring Allotments
The successful service provider will be expected to collect all rents and manage day-to-day operations utilising funds from the rent account, when required. WBC will retain ownership and ultimate responsibility of the land, receiving an agreed percentage of the rents annually. Below is an overview of the responsibilities:
To collect all rent and fees on behalf of the Worthing Borough Council (WBC)
Maintain the site to reasonable standard specifically:
Fences and gates are functional and in a good state of repair
Foliage does not infringe neighbouring property
Rubbish/Fly Tipping is cleared
Communal areas/Parking areas are safe and accessible
Complete administrative tasks related to the management of the allotments, specifically:
Managing the Waiting List fairly
Accompanying potential tenants when viewing plots
Issuing and filing Tenancy Agreements
Managing a fair Non Cultivation and Inspection procedure
Issuing Notice to Quit letters or administering Relinquishments
Bookkeeping and accounting
Provide a clear process for Complaints
Inform council Arboriculturalist and/or the Planning Team on any matters relating to the pruning, removal or damage to trees (with or without TPO's) that are on the communal areas of the land
Ensure and evidence on request, compliance with WBC governance procedures, code of conduct and policies
Keep rent rates and rent increases aligned with other Adur & Worthing Council's allotment sites
Pay an annual percentage of the rent income to WBC
In order to be considered for this opportunity please...